Creating an eTIMS invoice

As the leading KRA & ODPC-approved ETIMs integrator, we at Namiri Technologies, through our DigiTax Platform, have developed a suite of solutions:

• DigiTax App (Mobile PWA)
• DigiTax Dashboard (Web Browser-based Desktop application for e-invoicing) and
• DigiTax API (for system-to-system integration without the issue of platform hopping).

You can create an eTIMS invoice through these three DigiTax solutions.

eTIMS invoice details

If you have joined any DigiTax webinar, then you know how to generate an invoice via the Digitax dashboard. If you have not already joined, below is a link to a webinar recording in which a DigiTax team member talks about DigiTax and how to use it.

DigiTax webinar video link

You can fast-forward or rewind at your convenience. Please note the following key times on the video linked above:

• 15:51 - Testing how to generate invoices

eTIMS invoice sections

Below is a eTIMS invoice with sections highlighted.

An eTIMS invoice has three key components: (They are highlighted above)

1. A QR code redirecting to the a URL on "etims.kra.go.ke"
   The QR code above redirects to this URL: https://etims-sbx.kra.go.ke/common/link/etims/receipt/indexEtimsReceiptData?Data=P000000001G02JHEURBU6RQAMEF3Y
   The structure is https://etims-sbx.kra.go.ke/common/link/etims/receipt/indexEtimsReceiptData ?Data= {KRAPIN} {KRA Branch ID} {Signature}
2. The tax breakdown of that invoice
3. eTIMS metadata that includes:
   • Date and Time of transaction
   • Invoice number
   • Signature
   • Internal Data

Creating an eTIMS invoice via DigiTax API

To create an eTIMS invoice via the API, you need to:

1. Create an item
2. Add stock to that item (if it is stockable). If note skip to step 3
3. Make a sale
4. Get the sale details

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Why do I have to create an item before generating an invoice?

In eTIMS, every line item in a sale invoice or credit note invoice needs to be registered first

Below are these steps in detail.

1. Create an item

Make a successful POST request to the items endpoint.

2. Add stock to that item (if it is stockable). If note skip to step 3

Make a successful POST request to the adjust_stock endpoint using the ITEMS ID returned in response of the previous request.

3. Make a sale

Make a successful POST request to the sales endpoint using the ITEMS ID returned in response of the request in step #1

4. Get the sale details

Make a successful GET request to the sales endpoint using the SALES ID returned in response of the previous request.
If the sale queue_status reads complete, then use the following data properties to generate your eTIMS invoice.

• The etims_url create the QR code. There are several libraries in different programming languages that you can use for this purpose.
  If this property is null, then the queue_status is not "complete". You'll need to wait since some background processes are not complete.
• The sales_tax_summary is used to create the tax breakdown
• You can use the receipt_number, serial_number, internal_data and receipt_signature to generate the eTIMS metadata.

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etims_url VS sales_detail_url

The sale_detail_url property is the endpoint for a single sale Get sale. It's included in the response so that should you wish, you can make a GET request directly to it.

sale_detail_url is not the accessible on the browser like the etims_url

etims_url is used to generate the QR code

Below is a video to follow: